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Laurel Schulze

Patrick Nicoletta, P.E.

The Culver Road Armory, 145 Culver Road Suite 160
Rochester, NY 14620

(585) 381-9250

(585) 381-1008

Town of Geneva - Directional Drill and Boring & Casing

0710.16004.00-DD

Town of Geneva

Geneva , Seneca County, NY

10/31/2017 at 09:30

In accordance with Section 103 of Article 5-A of the General Municipal Law, sealed Bids for material procurement of the Contract #1: Multi Town Water Improvement Areas-Directional Drill and Boring and Casing along with Contract #2: Long Side Water Services will be received at the office of the Town of Geneva, 3750 County Road 6, Geneva, New York 14456, until 9:30 AM local time on October 31, 2017, at which time the Bids received will be publicly opened and read.

The project inlcudes directional drill installation and boring and casing to install new water main along Packwood Road, NYS Routes 14, 318 and 96 as well as Townline Road. The directioanl drill installation includes crossing roads (in a casing) pipe with a carrier pipe inside, directional drill along the side of the road utilizing Restrained PVC or HDPE pipes and crossing that require a boring and casing under three (3) railroads (Serven Road, Packwood Road and NYS Route 318). All piping and casing materials have been purchased by the respective Towns and will be used for this project. An Alternate is also included for the Town of Junius involving directional drills with pipe purchase.

Separate sealed Bids will be received for: Contract #1: General (Main Line) and Contract No. 2 – General (Long Side Water Service).

Bids shall be on a unit price basis as indicated in the Bid Form.

The Issuing Office for the Bidding Documents is:
MRB Group
The Culver Road Armory
145 Culver Road Suite 160
Rochester, New York 14620.
Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:30 AM and 4:30 PM, and may obtain copies of the Bidding Documents from the Issuing Office after October 12, 2017.

Bidding Documents also may be examined at the office of the Town of Geneva, 3750 County Road 6, Geneva, New York 14456 on Mondays through Fridays between the hours of 9:00 AM and 3:30 PM; at plan rooms, or online through internet based construction information subscription services.

Bidding Documents may be obtained from the Issuing Office during the hours indicated above. Bidding Documents are available on compact disc (as portable document format (PDF) files) for a non-refundable charge of $10.00 for each set, payable to the Town of Geneva. No print documents will be issued. Bidder is responsible for costs associated with printing the Digital Documents. In order for a bid to be considered valid, Bid Documents must be obtained from the Issuing Office only. Bidding Documents obtained from any other source are for examination only, are not considered complete and are not valid for bidding purposes.

Upon request and receipt of the document fee indicated above, plus a separate non-refundable shipping charge of $10.00 payable to the Issuing Office, the Issuing Office will transmit the Bidding Documents via delivery service. In lieu of the shipping charge, prospective bidders may pick up Bidding Documents themselves at the Issuing Office, or they may ask to have the documents shipped on their own account number. Prospective bidders having Bidding Documents shipped on their own account number must provide their account number, desired method of shipping (overnight, next afternoon, etc.) and a statement permitting the Issuing Office to use their account number to ship documents to them. Requests for Bidding Documents that are not accompanied by the required letter will be returned.

When requesting Bidding Documents, prospective bidders must include a letter stating their name, firm’s name, shipping address (no P.O. Box numbers), telephone number, email address, fax number (if any), name of project for which they are requesting Bidding Documents, intended contract, amount of money enclosed, and, if applicable, check numbers.

The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither the Towns involved in the project nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Any contract or contracts awarded under this invitation for bids are expected to be funded in part by an Appropriations Act grant from the U.S. Environmental Protection Agency and possibly NYS EFC. Neither the United States nor any of its departments, agencies, or employees is or will be a party to this invitation for bids for any resulting contract. The procurement will be subject to regulations contained in 40 CFR Part 31.

Bidders are required to take affirmative steps to assure that minority firms, women’s business enterprises and labor surplus area firms are used when possible as specified in Sections 31-36(e)(2)(I through V) of the Federal Contract Provisions and NYS requirements. The Town requires contractors to utilize their best efforts to achieve goals for Minority Business Enterprises (MBE’s) and Women’s Business Enterprises (WBE’s) participation on this project. For this project, the goals are a participation of 9% by MBE firms and 5% by WBE firms for EPA. NYS EFC goals are 30% for MBE/WBE firms. The successful bidder will be required to take various affirmative steps to achieve the participation goals set forth herein. The affirmative steps are described within the Federal Requirements and Contract Provisions for the Appropriations Act Grants, US Environmental Protection Agency, Region 2(40 CFR Part 31.36(e)). All M/WBE firms are encouraged to submit a bid.

The Towns involved in the Town of Geneva in Seneca and Ontario Counties, New York, reserve the right to reject any or all bids, or to waive any informalities, or to make an award to other than the low bidder. It further reserves the right to limit the amount of the award.

The Towns involved in the project do not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in, its programs and activities.

Bid security shall be furnished in accordance with the Instructions to Bidders.
Buyer: Town of Geneva
By: Lorrie Naegele
Title: Town Clerk
Dated: October 12, 2017
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