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Outreach Coordinator

Steven Mindt

Contact Information

109 W. Longview St.
Arp, TX 75750


(903) 730-0551


(000) 000-0000

City of Arp
is seeking qualified DBEs, MBEs, WBEs, DVBEs, SBEss

Project Name

City of Arp

Bid/Contract #

City of Arp Financil Advisor

Awarding Agency

City of Arp, TX

Project Location

Arp, Smith County, TX

Bid Date

06/02/2020 at 16:00

Project Details

Financial Advisor Services

The city of Arp (the "City") is seeking to enter into a Financial Advisor services contract with a qualified professional firm. The City is in the process of applying for funding through the Texas Water Development Board (TWDB). Interested firms may submit an RFQ according to the following criteria. The City reserves the right to accept or reject any or all proposals for any reason deemed to be in the best interest of the City.
Project Description: The Project will replace approximately 41,000 feet of 6- & 8-inch pipe with 6- & 8-inch HDPE pipe (9,200 feet & 32,000 feet respectively). Approximately two thirds will use HDD and one third will use open trenching (subject to cost and necessity). The project will include replacement and/or installation of 80 fire hydrants, 172 valves with boxes [(80) 6-inch associated with hydrants, (36) 6-inch & (56) 8-inch)], 469 Auto-read customer meters and boxes (and connect to mains), and two railroad crossings (HDD).

I. Scope of Services: Financial Advisor shall provide the following services, which may include, but not limited to the following:
Direction and coordination of all programs of financing, specifically including preparation and coordination of filing an application with the TWDB for loan or grant assistance
Advise the City of current bond market conditions
Recommend method of sale of debt instruments
Advise publications of forthcoming sales
Arrange for reports of independent consultants
Recommend as to the advisability of obtaining credit ratings and coordinate preparation and submission of information to rating agencies
Coordinate, prepare and submit required information to recognized bond insurance companies for insurance qualification, including TWDB loan
Coordinate efforts for delivery of debt instruments and preparation and verification of closing figures
Maintain liaison with Bond Counsel in preparation of all legal documents
Counsel in selection of paying agent/registrar
Print all debt instruments
Deliver schedule of annual debt requirements on debt instruments
Attend meetings as required
Advise of changes in Federal and State laws and regulations
Advise on investment of funds as requested
Advise and assist in exercising any call and/or refunding
Advise and assist in the development of long-range financing plan
Provide all financing planning services as requested
Testify in litigation as requested
Make recommendation on matters of credit enhancement.

2. Statement of Qualifications: The proposer shall provide a description of the history and background of the firm. Identification of services currently being provided to municipalities in Texas and other information relevant to the provision of Financial Advisor Services. The following information shall be included in your proposal:
General information about the firm.
 Name, address, and telephone number of the firm.
 History of the firm.
 List names and title of officers of the firm who will be directly responsible for Financial Advisor Services.
 Information pertaining to the firm's compliance with licensing and other requirements of the Securities Exchange Commission, the National Association of Securities Dealers and the Municipal Securities Rulemaking Board.
List of two (2) references
Identify personnel to be assigned responsibility for administering the account (provide resume and location for the individual representatives that the firm will assign to the account).
List the experience of the individuals assigned to the account with the TWDB's DWSFR Program. Please list the work performed, including the dollar amount of the debt issue or other financing. Please include the names, addresses, and telephone numbers of contact person.
Additional services - describe any other service or experience of the firm, which you deem beneficial in acting as Financial Advisor to the City.
Attach a copy of Financial Advisor services contract proposed by your firm without fee information.

3. Dateline For Submission: If your firm is interested n being considered for this project, proposals must be received no later than 4:00 PM on Thursday, July 2, 2020, at the City Hall, 109 W. Longview Street, Arp Texas, 75750. One (1) copy of the proposal must be sealed and clearly marked on the face of the shipping material "TWDB FINANCIAL ADVISOR RFQ".
Calendar of Events
May 22, 2020 Publish Invitation to Bid and Request For Qualifications
July 2, 2020 Receive Invitation to Bid and Request For Qualifications
July 6, 2020 Approve Selection
The City reserves the right to negotiate with any and all Applicants or firms that submit proposals, as per the Texas Professional Services Act. Qualified SBE, MBE and WBE firms are encouraged to submit proposals in response to this invitation. The City affords Affirmative Actions to qualified small, minority and women-owned businesses. Please note that the successful respondent is required to make a "good faith effort" toward affording opportunity for qualified SBE, MBE and WBE participation and submit, if required, supporting documentation to the TWDB.
4. Additional Information
A. This contract is contingent upon release of funds from the Texas Water Development Board (TWDB).
B. Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan from the TWDB. Neither the State of Texas nor any of its departments, agencies, or employees are or will be a part to this, RFQ, or any resulting contract.
C. This contract is subject to the Environmental Protection Agency's (EPA) approved fair share goal toward procurement of Minority and Women-owned Business Enterprise (M/WBE) business. EPA rules require that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to M/WBEs through demonstration of the six affirmative steps. For more details on the DBE Program and the current, applicable fair share goals, please visit www.twdb.texas.gov/dbe. The current fair share goals for the State of Texas are as follows:
Construction 19.44% 9.17%
Supplies 25.34% 8.82%
Equipment 16.28% 11.45%
Services 20.41% 13.66%
D. Equal Opportunity in Employment - all qualified Applicants will receive consideration for employment without regard for race, color, religion, sex, age, handicap or national origin. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of Labor regulations 41 CFR, Part 60. The Authority is an Affirmative Action/Equal Opportunity Employer. Small, minority and women-owned firms are encouraged to submit proposals.

Publication Dates: May 22, 2020 and May 31, 2020

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