NEWS & EVENTS       GET CERTIFIED       FIND SUBCONTRACTS

Steven Mindt

109 W. Longview St.
Arp, TX 75750

(903) 730-0551

(000) 000-0000

Engineering Services RFQ For Wastewater Treatment Plant and Sewer System Repair

WWTP/ 1011913

City of Arp, Texas

Arp, Smith County, TX

05/31/2023 at 16:00

ENGINEERING SERVICES REQUEST FOR INVITATION TO BID AND STATEMENT OF QUALIFICATIONS
The city of Arp (the “City”) is seeking to enter into an engineering services contract with a state-registered engineering firm. The City is in the process of applying for funding through the Texas Water Development Board (TWDB). Interested firms may submit an RFQ according to the following criteria. The City reserves the right to accept or reject any or all proposals for any reason deemed to be in the best interest of the City.
Project Description: The existing WWTP will be decommissioned and the existing footprint will be either reused or reclaimed, based on the final plant design and the most efficient land use.
The replacement WWTP will be an activated sludge type, package treatment plant rated for 0.5 MGD. Because the flows of the City generally peak twice per day (8:00 am and 8:00 pm) an equalization basin/tank (100,000 gallon) will be used to provide a more constant flow through the plant. The lighting in the Plant will be replaced with energy efficient sources and two additional light poles will be necessary for the new plant configuration. The collection system has a significant I & I issue. Estimated line replacement is ~ 10,000 Ft. And impacting ~60 customers service lines (~1,800 Ft.). Additionally, one “Lift Station} will need to be replaced. Piping in the collection system will be replaced via “pipe-bursting” and service lines will be connected as appropriate. Approximately two miles of “permeable pavement” will be installed over the area of the pipe and line work.

Engineering Scope of Work and Duties Include (This Section Shall be required in the Contract with the City in order to be considered for selection):
• Prepare and submit: Preliminary Engineering; Engineering Feasibility Report and final design plans and specifications.
• Prepare the bid packet and construction documents.
• Construction phase engineering and inspections (including: interim and final)
• Other special services as may be required
• The Engineering firm must be able to produce all designs, specifications and plans and, receive approval or be actively working with TWDB and TCEQ to receive approval, prior to the contract issuance by the TWDB, as an “Urgent Need” project.
• The Engineering Firm is required to contact the TWDB Engineer and TCEQ Engineer monthly by phone and email to maintain open lines of communication with all parties working on the project.
• The Engineer shall include the City and the City’s Project Manager on all email communications and submissions to the TWDB and TCEQ.
• All work, reports and activities shall be done in accordance with and consistent with requirements of the Texas Water Development Board (TWDB) and the Texas Commission on Environmental Quality (TCEQ).
• A demand for payment or refusal to do work required in this scope of work, prior to the signing of the TWDB Funding Contract, will be grounds for the Engineering Services Contract cancelation.


I. Statement of Qualifications: The City, is seeking to contract with a competent engineering firm, registered to practice in the State of Texas, which has and provides documentation for experience in the following areas:
• Experience working with TCEQ on Wastewater Treatment Plant projects and resolving compliance issues.
• Experience with TWDB-funded construction projects and compliance with SRF requirements.
• Experience with Projects located in this region of the state.
• Experience with Projects incorporating design and construction using “pipe-bursting”, horizontal directional drilling (HDD), open trenching using HDPE fusible piping, and “permeable pavement”
Please provide within your proposal a list of projects with contact information, and resumes of all engineers who will or may be assigned to this project.
II. Dateline For Submission: If your firm is interested n being considered for this project, proposals must be received no later than 4:00 PM on Thursday, May 31, 2023, at the Arp City Hall, 109 W. Longview Street, Arp Texas, 75750. One (1) copy of the proposal must be sealed and clearly marked on the face of the shipping material “TWDB ENGINERRING RFQ”.
Calendar of Events
April 15, 2023 Publish Invitation to Bid and Request For Qualifications
May 31, 2023 Receive Invitation to Bid and Request For Qualifications
June 5, 2023 Approve Selection
The City reserves the right to negotiate with any and all engineers or firms that submit proposals, as per the Texas Professional Services Act. Qualified SBE, MBE and WBE firms are encouraged to submit proposals in response to this invitation. The City affords Affirmative Actions to qualified small, minority and women-owned businesses. Please note that the successful respondent is required to make a “good faith effort” toward affording opportunity for qualified SBE, MBE and WBE participation and submit, if required, supporting documentation to the TWDB.
III. Additional Information
A. This contract is contingent upon release of funds from the Texas Water Development Board (TWDB).
B. Any contract or contracts awarded under this Request for Qualifications (RFQ) are expected to be funded in part by a loan from the TWDB. Neither the State of Texas nor any of its departments, agencies, or employees are or will be a part to this, RFQ, or any resulting contract.
C. This contract is subject to the Environmental Protection Agency's (EPA) Disadvantaged Business Enterprise (DBE) Program, which includes EPA-approved fair share goals toward procurement of Minority and Women-owned Business Enterprise (M/WBE) businesses. EPA rules require that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to M/WBEs through demonstration of the six affirmative steps. For more details of the DBE Program and the current, applicable fair share goals, please visit: www.twdb.texas.gov/dbe.
D. Equal Opportunity in Employment �" all qualified Applicants will receive consideration for employment without regard for race, color, religion, sex, age, handicap or national origin. Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended by Executive Order 11.375, and as supplemented in Department of Labor regulations 41 CFR, Part 60. The Authority is an Affirmative Action/Equal Opportunity Employer. Small, minority and women-owned firms are encouraged to submit proposals.

The Engineer will prepare all plans and specs for the following project description:

The City of Arp WWTP Project

Introduction:
The City of Arp wastewater treatment plant (WWTP) is currently under an Enforcement Action by TCEQ Enforcement Case No.: 61372. The City of Arp is proposing to replace their 60 to70-year old WWTP, which can no longer meet the increasingly more stringent regulations, and changes in regulatory mandates, and address inflow and infiltration (I & I) issues in the collection system.
Project Description:
The existing WWTP will be decommissioned and much of the existing footprint will be either reused or reclaimed, based on the final plant design and the most efficient land use.
The replacement WWTP will be an activated sludge type, package treatment plant rated for 0.5 MGD. Because the flows of the city generally peak twice per day (8:00 am and 8:00 pm) an equalization basin/tank (100,000 gallon) will be used to provide a more constant flow through the plant. The lighting in the Plant will be replaced with energy efficient sources such as Metal halide pulse start technologies, compact fluorescent, or light emitting diodes (LED), to meet green standards, two additional light poles will be necessary for the new plant configuration. The plans and specifications will be submitted to TCEQ and the TWDB and adjusted as directed by these agencies. All of the motors will be National Electric Manufacturers Association (NEMA) premium energy efficiency motors, as required to meet the “Green Project” parameters.
The collection system has been identified as having a significant I & I issue. The City has identified areas that are believed to be the largest contributors of these issues. They include: all of Hunter Street; all of Wade Street; Barto to Front Streets: Front Street from Barron Street to Main Street; all of Lowry Street; Linwood (from Lift Station) to Barron Street; All of Arnold Street; and all of Gordon Street. (Estimated to be ~ 10,000 Ft.). And run new lines to connect ~60 customers to the mains (~1,800 Ft.) either by HDD or open trench. Additionally, the Linwood Lift Station will need to be replaced, (as it is believed to be a source of I & I), with a water tight lift station.
For the collection system, because the existing lines are located in the middle of the road, it is being proposed to use “pipe-bursting” in combination with HDPE pipe. This will significantly reduce the environmental foot print of the construction portion of the line replacement and will significantly reduce the overall cost of the project, in relation to conventional trenching and subsequent road repairs. The use of HDPE is selected as to its’ life expectancy is twice that of PVC and considered significantly more “green” compared to PVC.